Progress report for FLW24-007
Project Information
The U.S. wastes enough food to feed 150 million people, yet thirty-five million Americans are food insecure.
(1) Food waste has ripple effects that are both social and environmental. While the amount of food wasted post-harvest is staggering, most food waste reports do not consider pre-harvest food loss. While it is generally understood that significant food loss occurs on farms, the true scope of on-farm food loss is poorly understood. In addition to on-farm food loss, millions of fruit trees go un-harvested annually in cities nationwide.
We can’t develop practical solutions to these problems without adequate data. Gleaners are uniquely positioned to gather the needed data. With over 200 organizations in 42 states, gleaning organizations have a vast reach across farm sizes, crop types, and geographic regions. The Association of Gleaning Organizations (AGO) is the only group working to unite gleaners from across the U.S. to understand the gleaning movement more fully and provide the needed support to grow its capacity.
AGO defines gleaning as the act of gathering food from a plant or from someone who gathered it directly from a plant. Although many organizations do other types of food rescue, our support focuses on this type of gleaning. Our members’ tasks include leading volunteers to harvest unharvested produce from farms, post-harvest food rescue from farms and farmers markets, and harvesting underutilized fruit trees and community gardens. This funding will allow us to gather data on how much food is lost on farms and wasted from urban fruit trees and learn what gleaners are doing to address this form of food loss.
We will use our vast network to gather over 2,000 data points on the type and scale of on-farm food loss. This data will be uploaded to a database. Once this information is collected, AGO will allow others to access the raw data in real-time. At the end of the project, we will compile this information into a report that details the findings. This information will be helpful not only to gleaning organizations around the country but also to policymakers and other NGOs like ReFED.
We will use the information gathered to update our 2020 Gleaning Census with a 2025 version. This report gives a view of the gleaning effort in the U.S. Other deliverables will include fact sheets about food loss and waste prevention, and training resources for gleaners. Lastly, these activities will be supported by three annual in-person gatherings of gleaning organizations held in different regions of the U.S. In conjunction with these activities, we will continue to provide training for gleaning organizations. Training will cover various valuable and timely topics, including how to gather reliable data about on-farm food loss, how to share that information with farms, how to offer resources to farms who wish to monetize this food loss, and how to better rescue these forms of food loss. This comprehensive response will reduce food loss and waste, increase community self-reliance, and improve outcomes for all involved.
- Better understand the amount of produce that goes un-harvested on farms each year. Once there is more precise data from a national data set, more informed decisions can be made that will lead to reduced food loss on farms.
- Help gleaning programs adapt and identify best practices to most effectively reduce food loss and waste. Specifically, we are focused on loss and waste before harvest and pre-wholesale. This will improve the effort of gleaners nationwide to minimize food loss and waste. To do so, we will gather up-to-date information on the gleaning movement's effort to rescue food in the US, analyze this data for the best practices, and share those best practices with the wider gleaning community.
- Understand the potential impact of unharvested fruit trees on cities' efforts to promote healthy eating, food sovereignty, and food security.
- Improve profitability and decision-making for small and mid-scale farms across the US. We aim to help farmers better understand the amount of food not consumed in real-time and historically by crop type. In addition to this information, we aim to provide better information on how to monetize that produce. This information will lead to less food loss on farms and increased farmer profitability.
- Increase the availability of fresh produce at small charity distribution sites around the country.
Cooperators
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Research
Activities, Materials, and Measurement Strategies for Data Collection
To enhance our understanding of food loss and waste, we developed and are piloting a data collection tools as well as other resources:
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Form-Fill and Airtable Tool: We built and are piloting a data collection tool using the Form-fill platform integrated with Airtable. This tool streamlines data entry, allowing participating organizations to systematically record instances of backyard food waste and on-farm food loss. The selection of Airtable ensures accessibility, real-time data analysis, and ease of collaboration. We are currently piloting this tool and plan to improve it for a full launch in May. This tool was built by a collation of member organizations who also had deep experience in data collection and management. This ensured that the architects would understand the needs of gleaning organizations and the challenges of collecting these types of data.
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Pilot Program with Six Organizations: We recruited six organizations that are piloting the data collection process, ensuring that our methodology is practical, scalable, and reflective of real-world gleaning and food recovery efforts. This approach allows us to refine data collection strategies based on participant feedback.
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Online Survey: We designed and launched an online survey to gather insights from gleaning organizations. This survey captures key operational data, challenges, and opportunities, supporting a broader analysis of food recovery efforts. This is part of our efforts to complete the 2025 gleaning census
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In-Person Interviews: To complement survey responses, we developed a targeted question set and began conducting interviews with gleaning organizations. These interviews provide qualitative insights into operational models, best practices, and barriers to reducing food loss. So far we have conducted 18 in-person interviews and have had 26 organizations fill out the online questioner.
Rationale for These Approaches
This mixed-methods approach ensures comprehensive data collection. The form-fill and Airtable tool offer structured quantitative data, while surveys and interviews provide qualitative context. Piloting with six organizations enables iterative improvement, ensuring the methodology is both practical and impactful.
Methods for Reducing Food Loss and Waste
Our efforts focus on:
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Gleaning Surplus Produce: Partnering with farmers to recover excess crops that might otherwise be lost.
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Expanding Recovery Networks: Engaging new organizations in food rescue efforts to increase the volume of recovered food.
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Data-Driven Decision-Making: Using collected data to identify intervention points, refine gleaning strategies, and inform policy recommendations.
These initiatives strengthen food recovery work, reduce food loss at multiple points, and inform sustainable solutions for surplus food utilization.
- Farm
- Prevent Wasted Food
- Donate or Upcycle
This project aligns with efforts to prevent wasted food and donate or upcycle food through data-driven interventions and strengthened recovery networks.
Preventing Wasted Food
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Identifying Key Loss Points: This project collects data on backyard food waste and on-farm food loss to help pinpoint where, how much, and why food is lost. This enables targeted strategies to prevent waste at the source.
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Engaging Growers and Households: Understanding patterns of food loss in backyards and farms informs education and outreach efforts, encouraging better food management and harvest practices.
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Informing Policy and Program Development: The insights gained from surveys and interviews help us understand the current efforts of gleaning organizations to reduce food loss and waste. This will allow us to support evidence-based solutions to improve food recovery systems and reduce preventable food loss.
Donating or Upcycling Food
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Gleaning and Redistribution: The project enhances gleaning efforts by refining data collection on surplus produce, helping organizations recover more food and distribute it efficiently to communities in need. At the same time, while collecting this data, we are able to recover food to donate and strengthen relationships with farmers and homeowners to facilitate further recovery.
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Strengthening Recovery Networks: By connecting gleaning organizations and standardizing data collection, the project facilitates better coordination, ensuring more food is directed toward donation instead of being discarded. In addition, the stipends we provide to organizations on the ground increase their ability to recover more food.
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Exploring Upcycling Opportunities: By analyzing trends in food loss, the project can highlight potential opportunities to divert excess food to secondary markets, animal feed, or food processing initiatives that extend its usability.
By integrating prevention, recovery, and upcycling strategies, this project contributes to a more resilient food system that reduces food loss and maximizes the use of surplus food.
Preliminary Data and Interpretation
As this project is in its early stages, we are still in the process of collecting and analyzing data. We anticipate gaining more comprehensive insights once we annualize the data at the end of the next two years. Please note we have only been conducting the gleaning programs interviews for 5 weeks, and in-field data collection for 2 weeks.
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Food Recovery and Technological Adoption: By integrating form-fill technology with Airtable, we have created a structured approach to tracking food loss and recovery. As we refine this system and gather more data, we expect to identify trends that can inform best practices for improving food recovery.
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Regulatory Assistance: At this stage, no direct regulatory barriers or assistance have been identified, but we will assess potential policy implications as data collection progresses.
Innovation and Developments in the Food System
This project is introducing new data collection methods to the gleaning sector, helping organizations document and analyze food loss and recovery efforts in ways that were previously underutilized. By implementing a standardized digital tracking system, we are not creating a system to foster data accuracy but also creating a framework that can be scaled for broader impact.
As we move forward, we expect our findings to contribute to more effective food recovery strategies, improved resource allocation, and potential policy recommendations to support food loss prevention efforts. A full analysis of trends and implications will be available once data collection is complete at the end of 2025 and 2026.
The majority of the recovered food—90%—was donated to food pantries, ensuring that surplus produce reached individuals and families experiencing food insecurity. These donations supported local hunger relief efforts by increasing the availability of fresh, nutritious food.
The remaining 10% of the recovered food was distributed to volunteers who helped with the harvest. Some volunteers may also be experiencing food insecurity, and this distribution ensures they have access to fresh food while recognizing their contributions to the gleaning efforts.
This distribution model maximizes the impact of recovered food, ensuring it is used efficiently to support both organized hunger relief efforts and the individuals directly involved in the recovery process.
- Produce
100% of the food recovered so far is tree fruit.
None at the moment, but we anticipate this becoming more relevant as the project progresses.
To date, we have successfully met several key milestones in the project timeline, advancing both data collection efforts and preparations for the 2025 Gleaning Symposium.
Key Milestones Achieved
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Survey and Data Collection Development
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Designed survey questions for four key data sets:
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On-farm food loss measurement
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Organizations conducting food rescue
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Farms that participated in gleaning
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Backyard trees that were gleaned
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Designed verbal interview questions for the 2025 Gleaning Census
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Finalized the database and data input page for food loss and waste measurement
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Launched the pilot of the new data collection system and trained the Pilot Data Collection Gleaning Group
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Capacity Building and Outreach
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Hosted five monthly online trainings to support gleaning organizations
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Began outreach for the 2025 Gleaning Census
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Started interviews for the 2025 Census
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Recruited pilot gleaning groups in Southern and Western states and began data collection
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2025 Gleaning Symposium Planning
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Selected Providence, Rhode Island, as the 2025 Symposium location
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Set Symposium dates: April 30 – May 2, 2025
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Issued an open call for proposals and selected presenters
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Finalized event logistics, including meals and organized dinners
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Challenges and Adjustments
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The late award of the grant affected the initial timeline, particularly in hiring a student assistant for survey development. Instead, we worked with a professor at Westminster College in Utah to complete this task.
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Recruiting pilot groups and the creation of the software took longer than anticipated, but we successfully onboarded organizations in the Southern and Western states to begin data collection.
Next Steps
With foundational milestones completed, we are now focusing on expanding the pilot data collection, refining analyses, and preparing for the 2025 Symposium. These efforts will strengthen our understanding of food loss trends and inform strategies to enhance food recovery nationwide.
Education
Educational Approach
This project takes a multi-faceted educational approach to build the capacity of gleaning programs and farmers, equipping them with the tools and knowledge to reduce food loss effectively.
2025 Gleaning Symposium: A Hub for Capacity Building
The 2025 Gleaning Symposium serves as a key platform for education and collaboration. By bringing together gleaning organizations, experts, and stakeholders, the symposium facilitates knowledge sharing on best practices for food recovery, data collection, and program efficiency. Sessions will focus on using data to strengthen gleaning efforts, improve coordination, and expand food recovery networks, creating new pathways to address food insecurity.
Monthly Coffee Chats: Practical Online Training
To provide ongoing educational support, we hosted five virtual Coffee Chats covering essential topics such as:
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How to collect data effectively on food loss and recovery
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Using data to tell a compelling story and engage stakeholders
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Improving the efficiency of gleaning programs through data-driven decision-making
These sessions offer accessible, interactive learning opportunities that help organizations integrate data into their operations, ultimately enhancing their ability to prevent food loss and improve food access.
Field Training: Measuring On-Farm Food Loss
To strengthen real-world data collection skills, we provided training to the Pilot Data Collection Gleaning Group on:
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Measuring in-field food loss and waste
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Standardizing data collection practices to improve reporting and analysis
This hands-on training ensures that gleaning groups have the skills needed to track and analyze food loss more effectively, leading to improved food recovery efforts.
Impact on Food Loss and Nutrition Security
By combining in-person learning, online resources, and field-based training, this project is building the capacity of gleaning organizations to collect, analyze, and use data to enhance their impact on food recovery. These efforts create new pathways to address food insecurity by ensuring that more surplus food is rescued, distributed, and used efficiently.
Educational & Outreach Activities
Participation Summary:
Education and Outreach Description
This project’s education and outreach efforts focus on building the capacity of gleaning organizations, improving food recovery efficiency, and reducing food loss at the source. Through targeted training, data collection, and engagement activities, we aim to benefit farmers, communities, and consumers—particularly underserved populations—by ensuring more food is recovered and distributed effectively.
Educational Activities and Outreach Efforts
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2025 Gleaning Symposium (Upcoming)
- A key platform for knowledge sharing and collaboration, bringing together gleaning organizations, farmers, and food recovery advocates.
- Focus on best practices for food loss reduction, data collection, and distribution efficiency.
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Monthly Coffee Chats (Five completed so far)
- Virtual trainings covering topics such as:
- How to collect and use data to improve gleaning efficiency
- Strategies for strengthening food recovery networks
- Ways to tell compelling stories with data to engage farmers and donors
- These sessions make information accessible to a broad audience, ensuring that organizations across different regions can participate.
- These sessions are recorded and available to gleaning programs who could not attend the live conversation.
- Virtual trainings covering topics such as:
Project Outcomes
As this project is still in its early stages, we are in the process of gathering data and assessing its impact. However, our initial efforts have laid the groundwork for identifying strategies to reduce food loss and improve food recovery practices.
Advancing Data Collection to Identify Food Loss and Waste Hotspots
We have designed and launched a pilot data collection system to gather insights on:
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On-farm food loss measurement
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Gleaning organizations and their recovery efforts
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Farms and backyard trees contributing to gleaning efforts
This system will help us identify food loss and waste hotspots, providing a clearer picture of where and why food is being lost and how interventions can be tailored to address these gaps.
Capacity Building for More Efficient Food Recovery
Through the 2025 Gleaning Symposium, Coffee Chats, and pilot training sessions, we are equipping gleaning organizations with the knowledge and tools to:
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Measure food loss more accurately
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Streamline food recovery processes
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Use data to inform program improvements and increase efficiency
By strengthening data collection and reporting, organizations can better allocate resources, build stronger farmer partnerships, and recover more food.
Laying the Foundation for Best Practices in Food Recovery
While we are still in the early stages of analysis, the project is already:
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Standardizing methods for measuring food loss on farms and in backyards
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Training gleaners on best practices for tracking and recovering surplus food
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Enhancing coordination among gleaning programs through shared data and resources
At this moment, we have nothing to add, but we anticipate having significant information in this area in future reports.